As the owner of a small business, the costs of printing take a big bite out of your monthly budget. But when you have employees in different departments spread across various locations, as well as on the go, how is it possible to keep tabs on who's printing what? The answer lies in managed print services, or MPS. When you hire an outside organization to manage your print services, you can streamline the whole process -- cutting costs and reducing waste. If you're considering outsourcing your print management, here's what you need to know:
MPS Brings Awareness
MPS brings all your information together to a single easy-access point -- usually a dashboard -- so you can see your savings. Tools like this make document management a snap. You'll instantly be able to view print performance company-wide to see how much each employee prints, when they print, and where they print. With this information, it's easy to spot and correct deficiencies in your document management.
MPS Keeps Information Secure
Security software makes your network more secure by tying all your devices together and setting a common security baseline that works with your individual company's needs. Every printer in your fleet will be brought online and monitored closely for breaches. The security software that's installed on your devices can help prevent the release of sensitive information in various ways:
Having one, trustworthy source monitoring your company's print services and making that information available to you in easily digested reports helps ensure the integrity of any sensitive information that passes through your printers.
MPS Makes Mobile Printing Easier
A company that specializes in managed print services can help you bring your traveling sales people and other mobile employees into the fold by enabling them to print from the road. Mobile printing makes it possible for employees to scan and print information at the source from their mobile devices and direct it to various printers throughout your network. This way, they can choose the end point for the finished product.
MPS is All-Encompassing
Different companies provide different levels of managed print services, but if you select one that's all-encompassing, this option may benefit you the most. It frees up your time for other projects and streamlines your printing tasks to make them more efficient. This type of service begins with an assessment of your current printer network and addresses various factors such as:
Once all of the necessary information has been compiled, your management company will begin working to make your system more efficient, more cost-effective, and more sustainable -- saving you big money on your bottom line. At this point, you may need to repair or replace outdated equipment, sell off equipment that's not needed, upgrade software or operating systems, or provide additional training for employees to make the new system run smoothly.
According to PC World, the cost of printing a single black-and-white sheet of copy costs somewhere between $.03 and $.10. This figure varies according to the costs of your consumables and other factors. And if you sit still for a moment and multiply that number in your head by the number of people in your employ and the amount of copies they reproduce daily, you get a much clearer picture of why managed print services are vital for organizations of every size.
That money that's feeding directly into your printers each day could be re-directed to land in your corporate bank account instead -- benefiting yourself and everyone in your employ. If you haven't considered the many benefits of managed print services until now, today is the day to do so. Continue here for more about this topic.
Share1 September 2015
Businesses come in all shapes and sizes. They provide us with all of the things that we need each day to live the lives we are used to. Are you considering starting up a business of your own? Do you have a hobby, interest, or skill that others could benefit from? Having watched as my son build a concrete finishing company from scratch, I have witness what persistence, patience, and hard work can do for a person. My blog focuses on what it takes to start a business and what you must do to ensure that your business is on a path to success.
